We want to ensure all our visitors will be able to participate fully at the festival. Whether they are attending in person or experiencing any virtual components. The following is a list of resources and guidelines to assist in achieving that purpose.


Marketing materials for your showcases can include communications to guests, ahead of your event, on how to reach out to your department for more information regarding accessibility. For additional support, the Office of Services for Students (SSD) can be reached via, or by phone: 312-369-8296.

Day of, be sure to block off seating or designated areas for attendees that need sight lines to ASL interpreters and for attendees who use wheelchairs, where appropriate.

ASL Interpreters will be provided upon request by the Office of Services for Students with Disabilities. For all ASL interpreting requests and needs, contact Duriyah Wilborn, Manager of Interpreting Services, preferably by email,; office phone: 312-369-8295. For all other questions about accessibility, contact SSD (see contact info above.)

For audio/visual materials, such as student films, be sure to incorporate captioning. A guest watching an interpreter may miss the visual component of any film. This step can benefit many people beyond those who are deaf or hard of hearing. Some tips on how to caption media can be found in our Marketing Best Practices page under Accessibility Best Practices, item #4.

For printed materials, whenever possible include a QR Code that links the reader to accessible electronic versions of your materials. SSD has received requests in the past from students who could not access many printed flyers and handouts. The following link provides helpful guidance regarding the creation of printed materials for varying needs of people with disabilities:

For guests with mobility issues, it would be helpful for them to have access to floor layouts for a specific event, distances / dimensions and locations of accessible bathrooms in the building.

The location of accessible and gender-neutral bathrooms in the buildings would be helpful information for many. The following link provides a list of those spaces in campus buildings:


Social Media Promotion

  • Please see our Marketing Best Practices page for guidance on how to make sure everyone can enjoy the content you are sharing!

Livestreamed Events

  • Please make sure to use captioning for live Zoom events, Facebook Live events, IGTV, etc. to ensure that the festival remains accessible to all.
  • If planning a live streamed event, ASL Interpreters are available upon request. See contact information above.

Pre-Recorded Showcases

  • Please make sure that every pre-recorded video with speech or audio be captioned to ensure that the festival remains accessible to all.
  • Include alternative text for people who use screen-reading software.